Mon–Sat 10–8 | Sun 10–6

768 Boston Post Road | Madison, CT 06443 | 203.245.3959

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R.J. Julia Bookseller Job Offerings

R.J. Julia Booksellers is currently looking to fulfill the following positions:  Bookkeeping Assistant, Event Host

 

Bookkeeping Assistant

Report to: Bookkeeper

Hours: Part –time, 12 hours a week

Position Summary

Under the supervision of the Bookkeeper, the Bookkeeping Assistant performs a wide variety of clerical duties for multiple sites. The position works in a fast-paced environment. The Bookkeeping Assistant must exercise flexibility when serving as back-up support for other bookkeeping functions as the need arises.

Essential duties include the data entry of invoices, billing for accounts receivable, as well as sorting of mail (primarily invoices), receiving documents, and other paperwork for bookkeeping.

SPECIFIC RESPONSIBILITIES

  1. Performs day-to-day bookkeeping functions; duties include but not limited to data entry, copying, filing, faxing, and answering phones.
  2. Maintain and update records for all aspects of vendor accounting records.
  3. Enter invoices, credits, chargebacks, returns, and other input into the accounting system.
  4. Match invoices to receiving documents as needed.
  5. Prepare and process accounts receivable statements for mailing.
  6. Performs other bookkeeping related duties as required.

QUALIFICATIONS

  1. Training and/or experience with QuickBooks (or similar) accounting software, MS Excel, and MS Word required. 
  2. Accurate and efficient data entry skills.
  3. Understands the importance of maintaining confidentiality for accounting records and information, excellent customer services skills.
  4. Must be highly flexible; able to accommodate changing needs of the department.
  5. Must be a self-starter, motivated and have the ability to multi-task.

EDUCATION AND EXPERIENCE

  1. High school graduate or equivalent required.
  2. Basic or intermediate computer skills.
  3. Experience working with retail bookkeeping, but not required.

To apply, please send a brief cover letter stating your interest in the position and a copy of your resume to books@rjjulia.com.

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Event Host

R.J. Julia Booksellers in Madison, CT is looking for an organized, responsible, creative and dynamic problem-solver to join our talented team of Event Hosts.

Event Hosts set up and host author readings, book signings and/or a variety of adult and children’s events.

DescriptionThis position is responsible for individual event management.  There are approximately 300+ events executed each year ranging from 15-300+ participants.

Responsibilities:

·         Event set-up and breakdown:

o   Set up folding chairs and moving furniture as necessary

o   Set up AV equipment if necessary

·         Author Services:

o   Greet author upon their arrival

o   Provide the author with an overview of the event

o   Show them the area where the event will take place

o   Offer them coffee/tea/refreshments, show them where the restroom is

o   Introduce the author with a brief biography and thanking guests for coming

o   Manage the signing line, photographs, etc

·         Audience Services:

o   Greet customers as they arrive and collect tickets, if necessary

o   Make sure prepaid books are picked up

o   Direct customers to the event space

·         Administrative Duties:

o   Take photos during event

o   Have author sign copies for stock

o   Have author sign pre-orders for customers not in attendance

o   Track book sales

o   Track attendance

o   Provide the author with a gift book

o   Compose a thank you note to the author

HoursPer Diem; days, nights and weekends, no more than 7 hours/week

Compensation$9.60/hour

To apply, please send a brief cover letter and copy of your resume to events@rjjulia.com.